Dynamic forms · Offline capture · Routing · Traceability
Digitize requests, censuses and field data collection.From intake to resolution.
Your organization receives requests and surveys, routes them and resolves them. And you see and approve it all in real time, wherever you are.
The office routes and resolves · Web
The field captures · Mobile app
A request comes in at intake. Weeks later, which department has it?
The file exists: in a folder, in a forwarded email and in a WhatsApp group. Several departments have handled it and each keeps its own version. Meanwhile, the field crew runs a census in a community with no signal: paper in the field, re-keyed into Excel back at the office. The problem isn't the people; it's that the process lives scattered across tools that don't talk to each other.
Weeks
from intake to response, when the file travels on paper between departments
Twice
the same record is captured: once in the field, again when it is keyed in at the office
Blind
with nowhere to check which department each request stalled in
The form is only step 1 of 9
This is how a request moves once it enters at intake.
Intake
Intake · officeIntake captures the request with its documents and issues a tracking code.
Validation
Analyst · officeThe file is reviewed for completeness and anything missing is flagged.
Routing
AutomaticThe file leaves intake and appears in the technical area. Zero emails, zero phone calls.
Assessment
Technical areaThe technical team reviews eligibility and records its assessment. The form shifts: each role sees and edits only its own fields.
Field verification
Field crew · territoryOn-site visit with photo, GPS location and signature, even with no signal. Syncs once coverage returns.
Authorization
ManagementLeadership reviews and approves from the web or their phone, wherever they are; or sends it back with comments.
Resource allocation
AdministrationThe allocated support and its proof of delivery are recorded, with a clear deadline.
Delivery
Delivery · territoryReceipt with signature and evidence. The requester-facing status updates on its own.
Audit
TraceabilityEvery field-level change is logged with user and timestamp, ready to audit.
This journey already runs every day. Yours will have as many steps as it needs, configurable without code.
Form tools stop at step 1. FORXYA orchestrates the whole process — whether it has 9 steps or 50.
Hundreds of points capturing. One live board.
Every submission from the field updates the board instantly. Real-time cutoffs all through the day, no waiting on consolidated files.
It's already up and running. Here's what changed.
FORXYA runs the intake of requests, routing across departments and field capture of a real operation, every day. These are the changes the team itself reported after putting it into operation.
Before, a request moved along and nobody knew where it stalled. Today the bottleneck has a name.
Where do you operate?
The same engine, told in the language of your operation.
For years we built custom systems: form capture, surveys, field data collection, censuses. Every project started differently and ended the same way: data reached the system and died there.
The next step stayed on paper. The next, on WhatsApp. The next, in a spreadsheet someone updated by hand.
And the cycle repeated: one client, another client, and another. We rebuilt the same thing from scratch every time.
No process, no traceability, no control.
The problem wasn't the technology. It was that no one had built the place where the whole operation could live: end to end, no gaps, no manual handoffs.
That's FORXYA.
One platform to run operations
FORXYA connects what today lives scattered: the people who execute, the processes that guide them and the systems you already work in.
People
Clear owners, permissions and roles at every step of the process.
Processes
Business rules, states and approvals that move on their own.
Systems
Connect it with the systems you already use via REST API and webhooks.
One single flow, from field to office.
How your operation is organized
Set up the structure once (teams, roles and forms) and the process moves each record from one area to the next on its own.
Organization
Your organization, in a single account. Isolated, secure data.
Groups
Split by area —intake, operations, management—. Each team, its own space.
Users and roles
Every person with a role: who views, who edits and who approves.
Forms
What each team captures. 30+ field types, no code.
Process
The workflow that ties it all together and moves it forward.
Capture, process and connect in a single flow
Data comes in, moves through your process and leaves connected to your systems.
Capture any data, anywhere
No-code forms, on mobile and web.
- 30+ field types: text, GPS, photo, signature, scanner, audio
- Works offline: capture with no signal and sync when you're back
- Native mobile, web, and seamless handoff between them (Bridge)
Data moves through your process on its own
Each department sees and edits only what belongs to it.
- Multi-stage workflows with automatic transitions and assignments
- Role-based permissions at form, field and state level
- Validations, tasks and full traceability of every change
Connect the result to everything else
Live boards, configurable reports and automations that connect with your systems.
- Configurable PDF/Excel reports, no code (even offline)
- Triggers: emails, tasks, webhooks and alerts by rules
- Connect it to your systems via REST API and webhooks
Less time capturing. More time executing.
AI accelerates the operational work: OCR, audio transcription, duplicate detection and calculated fields that process your data for you.
Voice to Form
Speak naturally and AI fills the form for you. Hands-free capture, ideal in the field or on the go.
AI Form Builder
Describe your process and AI generates the complete form. From idea to a publish-ready form in minutes.
Document OCR
Extract text from documents, IDs, and receipts automatically. Cloud processing with built-in validation.
Audio Transcription
Convert voice notes and field recordings to text automatically. Perfect for reports on the go.
Duplicate Detection
Detect duplicates automatically with intelligent scoring. Merge records without manual deduplication.
Calculated Fields
Expression engine that calculates values in real time based on other fields. Totals, averages, conditionals.
Design your first process in seconds
Click the field types to add them, then publish. What you would solve with a standalone form (a survey, a registration, a raffle) is born here connected to a process.
Start with the form you need
A form is the start. FORXYA is the full journey.
The difference begins after you publish: the response is routed to the right department, approved with role-based permissions, and left auditable. Publish to web, iOS and Android at once.
The familiar alternative: commissioning a custom-built system
Every change in a custom-built system costs weeks and thousands of dollars, and ties you to the vendor.
Add fields to a form
Create new form
Change validations
New workflow
PDF/Excel reports
Offline support
Encryption and audit
FORXYA is a SaaS platform: you pay a subscription and use the platform, you do not commission a custom build.
Frequently asked questions
How does offline mode work?
Do I need technical skills to use FORXYA?
How many field types are available?
Is my data secure?
How long does it take to implement FORXYA?
What platforms are supported?
How can I see a demo?
Does FORXYA have artificial intelligence capabilities?
Does FORXYA integrate with other systems?
How is FORXYA different from Google Forms or Typeform?
Is FORXYA only for government?
Who owns the data, and how is it protected?
Does it work in communities with no signal?
Is FORXYA a SaaS or a custom build?
A form is the start. FORXYA is the full journey.
From paper to full traceability.
Receive requests, route them across departments and capture in the field, online or off. Running in weeks, not months.